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WorkPilotAi — Shift scheduling

Explore WorkPilotAI

Workforce Management Solutions for Shift-Based Teams

WorkPilotAI brings staff scheduling, employee availability, leave, shift changes, attendance, labour-cost visibility and payroll-ready hours together, so managers work from one set of information instead of several spreadsheets and chats. Use this page to find the tools and industry guides most relevant to your team.

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Card required to start. Nothing charged for 30 days. Your selected plan begins automatically unless cancelled.

Core workforce solutions

Each of these covers one part of the working week, from planning shifts to preparing approved hours. They share the same staff records, so a change in one place — an approved holiday or swap, for example — shows up where it matters.

Industry solutions

Shift patterns differ from one sector to the next. These guides explain how the same tools fit the way particular kinds of workplace organise their teams.

How the solutions connect

Most teams follow a similar cycle each week or pay period:

  1. Step 1

    Collect staff availability and approved leave

  2. Step 2

    Build and review the rota

  3. Step 3

    Publish shifts to employees

  4. Step 4

    Manage approved shift changes

  5. Step 5

    Track clock-ins and attendance exceptions

  6. Step 6

    Review scheduled hours and estimated labour costs

  7. Step 7

    Approve final hours

  8. Step 8

    Export payroll-ready information

  • Managers remain responsible for every approval — rotas, leave, swaps and hours.
  • AI suggestions are drafts and are never published automatically.
  • WorkPilotAI prepares approved workforce data but does not process payroll or make wage payments.

Plans for different team sizes

Every new account starts with a 30-day trial of a paid plan. The limited Free plan is where an account moves if a payment fails after the trial.

Free
Up to 5 active employees
Starter
Up to 10 active employees at one site
Team
Up to 25 active employees at one site
Growth
Up to 50 active employees at one site
Professional
Up to 250 active employees across up to 3 sites, with up to 8 departments or teams per site
Enterprise
Larger organisations across up to 10 sites, with up to 12 departments or teams per site

See the pricing page for current prices and full terms, or everything included.

Find the right WorkPilotAI solution for your team

Start a trial or book a demonstration to explore the workforce-management tools that fit the way your team works.

Start Your 30-Day TrialBook a Live Demonstration

Card required to start. Nothing charged for 30 days. Your selected plan begins automatically unless cancelled.